Description / Synopsis

Our client, a well‑established manufacturing company, is seeking a highly organised Shipping Assistant Administrator to join their logistics and finance team. This role is responsible for coordinating import and export shipments, supporting international procurement, managing shipping documentation, and liaising with both local and international stakeholders.

The successful candidate will maintain accurate records, ensure compliance with deadlines, and support warehouse stock reconciliation across multiple sites. This position suits someone who thrives in a structured, deadline‑driven environment and takes pride in accuracy and professional communication.

Minimum Requirements

• 3+ years’ experience in shipping, logistics or import/export administration

• Matric with Mathematics

• Diploma/Degree in Logistics, Supply Chain or similar

• Freight forwarding industry experience highly advantageous

• Exposure to international procurement and import/export documentation

• Strong Microsoft Excel skills (essential)

• Good numerical ability and confidence with calculations

• ERP experience (SAGE advantageous)

• Valid driver’s licence

• Excellent organisational and communication skills

• High attention to detail and ability to manage multiple priorities

Responsibilities

• Coordinate import and export shipping activities

• Prepare and process shipping and export documentation

• Liaise with freight forwarders, clearing agents, banks, suppliers and customers

• Assist with procurement of imported raw materials and stock

• Monitor and reconcile stock held at local and international warehouses

• Support credit control and shipping administration

• Maintain accurate records and reports using Excel and ERP

• Ensure shipments are processed accurately and within required deadlines

Soft Skills / Additional Info

• Strong attention to detail

• Highly organised and methodical

• Professional communication skills

• Ability to work under pressure

• Deadline‑driven and structured

• Proactive and helpful

• Comfortable engaging with international stakeholders